“mymedicalaffairs.com” is an online platform that is owned and operated by Swipe Health Platforms Pty Ltd ACN 640 313 435.
The processing of Personal Data shall always be in line with the Australian Privacy Principles contained in the Privacy Act 1998 (“Privacy Act”) and the General Data Protection Regulation (“GDPR”), and shall always be in accordance with country-specific data protection regulations applicable to Swipe Health Platforms.
We have implemented a number of technical and organisational measures to ensure the most complete protection of Personal Data (as defined below) processed through the Website and the Services.
For the purpose of the GDPR in respect of the Personal Data of the Website and the Services, the Data Controller is Swipe Health Platforms.
For all areas of the Website where consent is given it is just as easily able to be withdrawn through the appropriate account settings on the Website.
Our Service is not offered to persons under the age of 18 or who cannot form legally binding contracts under Applicable Law. We do not knowingly collect Personal Data from such visitors.
If you become aware that a child has provided us with information please contact us. Any information that is in breach of this provision will be deleted.
Types of Data We Collect
“Personal Data” means any information that allows someone to identify you, including, for example, your name, address, telephone number, e-mail address, as well as any other non-public information about you that is associated with or linked to any of the foregoing data.
“Anonymous Data” means data that is not associated with or linked to your Personal Data; Anonymous Data does not, by itself, permit the identification of individual persons. We collect Personal Data and Anonymous Data, as described below.
We do not knowingly collect sensitive information from visitors.
INFORMATION YOU PROVIDE TO US
You do not need to create an account to browse the Website and view the online directory of Events. If you wish to access certain features on the Website (including a personalised experience of displayed Event listings and access to our newsletter) you will need to create an Account with us.
By creating an Account on the Website you may enter your details on the input form.
We may collect this Personal Data from you, such as your name, e-mail and mailing addresses, profession, event preferences (topics, formats), country, password and any other information you provide us on the registration form when you create an Account with us. At registration we will clearly label which information is required and which is optional to be provided at your discretion. We may also request you provide us with additional information after registration.
You acknowledge that by registering on the Website and creating an Account, you provide your consent to receive emails from us for the following purposes:
By default you will receive these email notifications to the email address you nominate at registration. Emails will be relevant to the types of events to which you have notified us you are interested in. Please see item 4 below for further information.
The legal basis for this processing is based on:
The registration of the Account and voluntary provision of Personal Data is intended to enable us to offer you services that may only be available to registered users.
We collect information that you provide to us while participating on the Website and otherwise using the Website.
The legal basis for this processing is based on:
If you provide us feedback or contact us via e-mail, or other means including by phone call or by contracting with us, we will collect your name and e-mail address, as well as any other content included in the e-mail or conversation, in order to send you a reply. We will store and process your communications and information as needed. When you participate in one of our surveys, we may collect additional profile information.
The legal basis for this processing is based on:
By submitting the form or making contact with us such Personal Data is transmitted on a voluntary basis and you consent to its collection.
On the Website you may have the ability to subscribe to various newsletters. We may collect the data when you input your details for subscription purposes. If you register for an Account, by default you will receive these email notifications to your email address you nominated at the time of registration.
The Personal Data is processed for the purpose of informing you by means of a newsletter or other offer form. The Personal Data collected during the subscription will only be used for marketing materials or for reasons made known on the form.
By submitting the form and voluntarily providing us with your data, you are providing consent to the use of such data by us. For the purpose of revocation of consent there is a corresponding unsubscribe link found in each subscription email.
We may also collect Personal Data at other points during the provision of the Services. In some circumstances, Personal Data is provided to us by third parties such as our related entities, service providers or other organisations conducting activities on your behalf. With your expressed consent, your Personal Data may be used and disclosed to us this way. The purposes as outlined above may include the processing of such Personal Data to the extent necessary for us to comply with a law, regulation or legal request or to protect the safety of any person or to prevent fraud.
INFORMATION we collect as you use our services
To make our Website and Services more useful to you, our servers (which may be hosted by a third party service provider) collect information from you, including your browser type, operating system, Internet Protocol (IP) address (a number that is automatically assigned to your computer when you use the Internet, which may vary from session to session), domain name, and/or a date/time stamp for your visit.
This data may be processed for the purposes of operating our Website, providing our services, improving our services, ensuring the security of our Website and services, maintaining back-ups of our databases and communicating with you.
The legal basis for this processing is based on:
We currently use Google Analytics as well as Google Analytics for Display Advertising. Google Analytics collects information anonymously and reports website trends without identifying individual visitors. Google Analytics uses its own cookie to track visitor interactions. Site owners can view a variety of reports about how visitors interact with their website so they can improve their website and how people find it.
Please see the following links for more information about Google Analytics: http://www.google.com/analytics/,http://www.google.com/privacy.html and http://www.google.com/analytics/tos.html.
To make our Website and Services more useful to you, we may collect Personal Data about your submissions by extracting this information from your Account.
This data may be processed for the purposes of monitoring how many Events you have clicked through on. We may then use that data in aggregate (i.e. anonymised) in order to determine metrics associated with our Services.
The legal basis for this processing is based on the legitimate interests of carrying out our business, providing personalised Services to you and any other legitimate interests as detailed below.
Use of Your Personal Data
In general, Personal Data you submit to us is used either to respond to requests that you make, or to aid us in providing the Services in a personalised, safe and efficient manner. We collect, use, store and share your Personal Data in the following ways:
If you access the Website from a shared device or a device of a third party (such as in an internet café), your Personal Data may also be available to other persons who access that device.
CREATION OF ANONYMOUS DATA
We may create Anonymous Data records from Personal Data by excluding information (such as your name) that make the data personally identifiable to you. We use this Anonymous Data to analyse request and usage patterns so that we may enhance the content of our Services and improve Website navigation. Swipe Health Platforms reserves the right to use Anonymous Data for any purpose and disclose Anonymous Data to third parties in its sole discretion.
Disclosure of Your Personal Data
We may share your Personal Data with service providers to:
The service providers (and if necessary data processors) include:
These third party service providers are required not to use your Personal Data other than to provide the services requested by Swipe Health Platforms.
We may disclose your Personal Data to third parties to whom you expressly ask to us to send the Personal Data to or to third parties you consent to us sending your Personal Data to.
We may also, with your consent or at your direction, disclose your Personal Data to your authorised representatives.
We will take reasonable steps to ensure that anyone to whom we disclose your Personal Data respects the confidentiality of the information and abides by the APPs the GDPR or equivalent privacy laws.
If we can’t collect your data
If you do not provide us with the Personal Data described above, some or all of the following may happen:
We use third party vendor re-marketing tracking cookies, including the Google Adwords tracking cookie.
Third Party Sites
Managing Your Personal Data
Subject to the Privacy Act and the GDPR you may request to access the Personal Data we hold about you by contacting us. All requests for access will be processed within a reasonable time.
If required by law and if reasonably practicable, we may provide you with tools and account settings to access, correct, delete, or modify the Personal Data you provided to us. You can download and access certain information you provide to us by emailing us. In the event that you are unable to access your account to access or rectify your Personal Data, you may submit a request to us to correct, delete or modify your Personal Data and download the data for you.
Sometimes, we may not be able to provide you with access to all of your Personal Data and, where this is the case, we will tell you why. We reserve the right to charge a reasonable fee for searching for, and providing access to, your information on a per-request basis. We may also need to verify your identity when you request your Personal Data.
We keep data for as long as it is needed for our operations. If you deactivate and delete your account your data will no longer be visible on your account.
If you wish to have us delete your data please contact us.
If you have an account on the Website you will be able to view and manage your privacy settings. Alternatively, if you do not have an account, you may manually submit a request to us if you object to any Personal Data being stored, or if you wish to restrict or withdraw any consent given for the collection of your Personal Data.
You may withdraw your consent to the processing of all your Personal Data at any time. If you wish to exercise this right you may do so by contacting us.
You may withdraw your consent or manage your opt-ins by either viewing your account on the Website or clicking the unsubscribe link at the bottom of any marketing materials we send you.
We may provide you with the means to download the information you have shared through our services. If you require such information, please email us.
We may retain your information for fraud prevention or similar purposes. In certain instances we may not be required or able to provide you with access to your Personal Data. If this occurs we will give you reasons for our decision not to provide you with such access to your Personal Data in accordance with the Privacy Act and the GDPR.
There is no application fee for making a request to access your Personal Data. However, we may charge an administrative fee for the provision of information in certain circumstances such as if you make repeated requests for information or where the information is held by a third party provider.
Security of Your Personal Data
Swipe Health Platforms is committed to protecting the security of your Personal Data. We (and our third party service providers) use a variety of industry-standard security technologies and procedures to help protect your Personal Data from unauthorised access, use, or disclosure. We also require you to enter a password to access your Account information. Please do not disclose your Account password to unauthorised people. No method of transmission over the Internet, or method of electronic storage, is 100% secure, therefore, while Swipe Health Platforms uses reasonable efforts to protect your Personal Data, Swipe Health Platforms cannot guarantee its absolute security.
International Transfer and Disclosure of Personal Data
Where we transfer Personal Data outside of the European Union or EFTA States, we ensure an adequate level of protection for the rights of data subjects based on the adequacy of the receiving country’s data protection laws.
We may disclose Personal Data to our related bodies corporate and third party suppliers and service providers located overseas for some of the purposes listed above. We take reasonable steps to ensure that the overseas recipients of your Personal Data do not breach the privacy obligations relating to your Personal Data.
We may disclose your Personal Data to entities located outside of Australia, including the following:
Third parties located overseas are not permitted to (and are contractually obligated to not) access or use the Personal Data provided except for those limited purposes. We only choose reputable service providers and have agreements with such third parties that prevent them from using or disclosing to others the Personal Data we share with them, other than as is necessary to assist us. We may disclose your Personal Data to entities who may store or process your data overseas.
Notifiable Data Breaches
We take data breaches very seriously. Depending on where you reside our policy is:
In the event that there is a data breach and we are required to comply with the notification of eligible data breaches provisions in Part IIIC of the Privacy Act 1988 (Cth) or any other subsequent sections or legislation which supersede this Part IIIC, we will take all reasonable steps to contain the suspected or known breach where possible and follow our notifiable data breach policies.
We will endeavour to meet the 72 hour deadline as imposed by the GDPR to report any data breach to the supervisory authority where a data breach occurs that will likely be a risk to you.
Further, where there is likely to be a high risk to your rights we will endeavour to contact you without undue delay.
We will review every incident and take action to prevent future breaches.
Automated individual decision-making, including profiling
If you reside in the European Union or EFTA States, you shall have the right not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning you, or similarly significantly affects you, as long as the decision is not necessary for entering into, or the performance of, a contract between us, or is not authorised by Union or Member State law to which we are subject and which also lays down suitable measures to safeguard your rights and freedoms and legitimate interests, or is not based on your explicit consent. If you wish to exercise your rights please contact us.
Retention of Data
We keep Personal Data from active accounts as long as it is reasonably needed for our operations and to fulfill the purposes set out herein. We will also keep Personal Data from accounts that have been deactivated where we are legally required to and also where it is necessary to stop fraud, collect outstanding fees, troubleshoot problems, or otherwise enforce our other policies accessible on the Website.
If you reside in Australia:
You can confidentially contact our Privacy Officer at:
Post: 6 Middlemiss Street
Lavender Bay NSW 2065
If we do not resolve your enquiry, concern or complaint to your satisfaction or you require further information in relation to any privacy matters, please contact the Office of the Australian Information Commission at:
Telephone: 1300 363 992
Office Address: Level 3, 175 Pitt Street, Sydney NSW 2000
Postal Address: GPO Box 5218, Sydney NSW 2001
If you reside in the European Union or EFTA States:
The data controller that is responsible for your Personal Data is:
Swipe Health Platforms Pty Ltd ACN 640 313 435
6 Middlemiss Street
Lavender Bay NSW 2065
You can confidentially contact our Data Protection Officer on:
Our EU Representative is contactable on:
If you wish to raise a concern about our use of your information you have the right to do so with your local supervisory authority.
Do you really want to log out?